Governance Resources


AORN Congress 2022

Join us in-person at AORN Global Surgical Conference & Expo 2022 or log in from home to participate virtually.

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Forums

First Forum

Sunday, March 20:  9:30 – 10:30am CDT

Second Forum

Tuesday, March 22:  2:00 – 3:00pm CDT

AORN Forums are designed for discussion of items of emerging and important interest to the membership, and of those items that will be brought to the House of Delegates, such as proposed amendments to the AORN bylaws. Topics to be covered include:

House of Delegates

First House of Delegates
Monday, March 21:  4:30 – 5:30pm CDT

Second House of Delegates
Wednesday, March 23:  1:00 – 2:30pm CDT

The House of Delegates is designed to share and vote on the official business of the Association. Agenda topics include:

  • Reports from AORN’s Treasurer; Nominating Committee; Diversity, Equity and Inclusion Task Force; AORN President, AORN Executive Director, and the AORN Foundation.
  • Vote on proposed amendment to the bylaws
  • Election results for AORN’s Board of Directors and Nominating Committee
  • Remarks from President-elect Vangie Dennis, MSN RN CNOR CMLSO

Who Can Vote?

All AORN members in good standing who attend AORN Global Surgical Conference & Expo 2022 in New Orleans or who participate virtually have the privilege of voting on Association business conducted during the meeting. There are two types of delegates – chapter delegates and non-chapter delegates. All AORN members are encouraged to participate and vote during the AORN business sessions.

How Can I Participate Virtually?

Members onsite in New Orleans will participate as usual in the Forums and House of Delegates by sharing their stories and concerns from the microphones. Members wishing to participate virtually in the AORN business sessions will participate via the Zoom platform. Each session will be a stand-alone Zoom webinar and require a separate registration.

Zoom registration and instructions will be behind the member wall on the AORN website, and members must pre-register for each session by name and member number. Look for an email from AORN with these links closer to AORN Expo 2022.

Members participating virtually in the Zoom platform will use the Raise Your Hand feature to indicate their desire to speak, and the Chair will do her best to alternate between members at the microphones and members online.

Replays will be available, with the replay links also behind the member wall.

Voting during the Second House of Delegates will occur in a separate platform. Members in New Orleans and members on Zoom will all use the same voting app – Turning Point – on their personal device in order to vote.

  • Delegate Seating

    At the AORN business sessions, all delegates will be assigned to a special area.   Chapter delegates will be assigned state seating.  Delegates will also have special seating.  Virtual delegates will also be able to participate. 

    State seating is determined by the number of authorized delegates.   Therefore, there will be enough seats for all delegates in the assigned areas.  In some instances, two delegations from different states may be seated in the same row.  Delegates are asked to begin filling the rows from the aisle to the center in those cases.  There will always be at least one empty chair separating the two delegations.  

  • Roll Call Information

    Roll Call at the House of Delegates session will be taken at the First meeting only.

    In order to accomplish the roll call efficiently and leave plenty of time to discuss official AORN business, each State Reporter will be limited to 25 words to announce the number of delegates and a brief statement about their State.   Templates were given to each State Reporter.  A silent roll call will be taken by the Secretary before the Second House of Delegates.

    Delegates are requested to arrive, or log in virtually, at least 15 minutes prior to the scheduled starting time of the meetings.  The meetings will start on time. 

  • AORN Annual House of Delegates Rules
    1. All members may participate by attending the House of Delegates in person or electronically via the Zoom platform. Votes will be taken and recorded using the Turning Point app.
    2. Only AORN members may propose motions and vote.
    3. Virtual participants will be muted at the start of the meeting. Virtual participants who wish to speak must use the “Raise your Hand” function. Members attending in person must go to a microphone.
    4. The Chair will call on members participating virtually to speak in the order of their raised hand; those members will then be prompted to unmute. The Chair will alternate between calling on virtual members and those at the microphones.
    5. Because members will be called upon in the order of raised hands alternating with those at the microphones, that portion of Robert’s Rules of Order which allows for interrupting motions of a procedural nature is suspended upon adoption of these rules; these include making a point of order and appealing a ruling of the Chair. Motions such as to amend the main motion, call the question or refer to a committee may still be made during your time to speak once you are called upon.
    6. Before speaking, members should identify themselves by name and any chapter or area represented if applicable.
    7. Each speaker is limited to two minutes. Members may not speak twice to the same motion until all others wishing to speak have done so, and not more than twice without the presiding Chair’s permission.
    8. All main motions (introducing a new topic) and substantive motions such as primary amendments must be reviewed with the parliamentarian prior to the meeting or will be ruled out of order. The parliamentarian’s office hours are posted, or you may schedule a time directly by emailing [email protected] by 9:30 am, Wednesday, March 23.
    9. The Chair may direct, or headquarters staff may initiate, the muting of a participant if a participant is causing undue interference with the meeting.
    10. The Zoom Chat function will be disabled during the meeting. Use of the “Question and Answer” function is allowed and should be limited to operational and non-AORN business questions for AORN staff. All substantive AORN business must be presented verbally. AORN staff will not read aloud typed member Questions while AORN business is being conducted.
    11. Members are obligated to follow these rules, observe proper decorum and refrain from disruptive behavior during the meeting. The presiding Chair may direct the muting of a member’s connection for the remainder of the meeting, or ejection from the meeting, of any member who persists in disrupting the meeting by making dilatory or frivolous motions, speaking when not recognized, making inappropriate remarks, or otherwise failing to follow these rules. The Chair’s decision to do so is subject to an undebatable appeal that can be made by any member, must be seconded, and will be decided by majority vote. The results of any such vote on appeal will be announced during the meeting and recorded in the minutes.
  • Parliamentarian Hours

    The AORN parliamentarian will be available, in Room 263, during the following times:

    • Saturday, March 19 from 2:30 – 3:00 PM
    • Sunday, March 20 from 12:30 – 1:00 PM
    • Monday, March 21 from 9:30 – 10:00 AM
    • Tuesday, March 22 from 11:30 – 12:00 PM
    • Tuesday, March 22 from 3:00 – 3:30 PM
    • Wednesday, March 23 from 9:00 – 9:30 AM
  • Additional AORN Governance Resources