Posters

Poster display at AORN Global Surgical Conference & Expo

We’re excited to announce over 300 posters will be displayed at this year’s conference.

Attendees can earn contact hours by viewing poster displays at the conference or when you return home by viewing the posters through our virtual poster gallery.

Poster topics will focus on Clinical Improvements/Innovation, Research, and Evidence-Based Practice.

Are You Presenting a Poster?

  • Important Announcements
    • Poster dimensions may not be larger than 6 feet wide by 3 feet tall.
    • T-pins are the best way to attach a poster to the boards. Velcro does not stick well to the cloth board. Please bring your own T-pins.
    • Poster author(s) are required to hang poster(s) prior to 12pm on the Saturday, April 1.
    • Poster authors are asked to be at their posters on Monday, April 3 from 12pm–1pm to answer questions from attendees. Be sure to bring business cards/contact information for attendees who may have questions after the conference.
    • The poster must be picked up between 12pm-2pm on Wednesday, April 5.
    • It is highly recommended that the poster is complete by December 1 to ensure ample time to upload a PDF of the poster to the virtual poster gallery. The gallery will provide an option to download a QR code to put on your physical poster that directs attendees to your poster in the virtual gallery.
    • Any and all expenses associated with the poster display (including conference registration and travel) are the responsibility of the poster author(s). AORN does not reimburse any expenses or financially support poster authors.
    • No commercial support may be shown on the poster. Product photos may be used only if the manufacturer name cannot be seen in the photo or if the product is the only one on the market. Using company names or specific products in the poster text is also prohibited.
    • AORN assumes no responsibility for lost or stolen posters.
    • AORN does not provide printing or copies of materials onsite.
  • Creating and Displaying Your Poster
    • Display boards are cloth covered tack boards that are 7.5' wide by 3.5' tall. A 22" wide by 4" tall title sign will be placed at the top of the board and may not be moved or removed.
    • Complete displays must fit within the allotted area; no additional space will be provided.
    • You may display handouts and business cards but you will need to reduce the length of the poster to accommodate them. They must be attached to the board in the allotted space.
    • Lettering, charts, graphs, drawings, and/or photographs must be of quality form.
    • Poster text should be readable from a four to six foot distance.
    • The name(s), credential(s), and facility(ies) of all authors must be listed on the poster.
    • A facility logo may be placed on the poster but may not exceed 2" x 4".
    • Fabric posters work best because they are easy to transport and do not crease. They are available from retailers like postersmith.com and posterpresentations.com.
  • Judging Update

    The posters will be judged online in the virtual gallery prior to the conference. It is best to have your poster complete by December 1 in order to have ample time to turn it into a PDF and be ready to upload it early in the new year. The gallery will open in January 2017. The key contact will be notified via email when the gallery is ready to accept PDF uploads.

    After poster judging is complete, the top poster in each category (Clinical, Research, and Evidence-Based Practice) will be asked to present at a session during the conference (date and times are below). The key contact of each top poster will receive complimentary registration to the Global Surgical Conference & Expo. The top posters in each category will be notified in March. Other award winners will be notified onsite.

  • Poster Winner Sessions

    Report from the Top Clinical Poster

    Monday, April 3, 8am–8:30am

    Report from the Top Evidence-Based Practice Poster

    Monday, April 3, 8:30am–9am

    Report from the Top Research Poster

    Monday, April 3, 9am–9:30am

Want to Submit a Poster Abstract?

  • Poster Submission Instructions

    NOTE: The deadline to submit poster abstracts for the AORN Global Surgical Conference & Expo 2017 in Boston, MA has passed.

    Posters are an important part of the annual conference as they represent ideas in a graphical format, are interactive, offer attendees contact hours, and facilitate productive discussion between poster authors and interested attendees. Posters share the actions and ideas that are successful in your facility with perioperative nurses around the world.

    If you are interested in displaying a poster at the annual conference, please submit a poster abstract. AORN members and non-members may submit a poster abstract using the online system. Non-members can select either “Join Now” or “Proceed as Guest” after selecting “Begin the Application Process.”

    • View complete poster guidelines before your submit your abstract (see below).
    • Poster abstracts will be reviewed in the fall.
    • Acceptance or decline emails will be sent to the key contact before the end of the year.

    If you have any questions or concerns regarding poster abstracts or would like to share suggestions for improvement, please contact Beth Wolter.

Poster Guidelines

  • Submission Process Overview

    The following information is required in each online submission.

    Key Contact

    The key contact is the author that is logged in submitting the abstract. The key contact is the only link between AORN and all authors, and is responsible for sharing all information with everyone involved on the poster. Please confirm the key contact email address is correct. This will be the sole means of communication from AORN regarding the abstract.

    Poster Title

    The title should not exceed 75 characters.

    Authors

    Each poster author must submit:

    • Bio that describes expertise in the subject matter
    • Conflict of interest (COI)
    • Education

    If there is more than one author for a poster, every author must submit the above during the submission process. Additional authors may not be added after the abstract is submitted. Only authors designated during the abstract submission process may have their names included on the poster.

    Abstract

    It is recommended that you first type your abstract somewhere other than in the application (Ex. Word Document, Notepad, etc.). Then copy and paste your abstract into the application.

    Please review the "Poster Criteria by Type" information below. No more than 3,000 characters (including spaces) may be used in the abstract. Typing your abstract in a word document and then copy/pasting into the online submission is recommended.

    If you already have a complete poster that you have displayed elsewhere, you must still submit an abstract to be reviewed for acceptance. Late-breaking submissions will not be accepted.

  • Poster Criteria By Type

    Please address each section of the criteria separately in your poster abstract based on poster type.

    Clinical Improvement/Innovation Poster (Clinical issue, Performance Improvement, Quality Initiative, Patient-Centric Care)

    The abstract will be reviewed for acceptance based on the below. It will be reviewed by the Global Surgical Conference & Expo Advisory Task Force. What to include in the abstract:

    • Description of team
    • Preparation and planning
    • Assessment
    • Implementation
    • Outcome
    • Implications for perioperative nursing

    Research Poster

    The abstract will be reviewed for acceptance based on the below. It will be reviewed by the AORN Nursing Research Committee.

    • Problem/Purpose
    • Literature Review
    • Research Question/Hypothesis
    • Conceptual Framework
    • Methodology
    • Data Analysis
    • Results
    • Conclusions/Discussion
    • Perioperative Nursing Implications

    *Abstracts for concept posters may be submitted. A concept poster is a research poster in progress. It has all the components developed and the results are the only portion missing. These posters, once completed, may be submitted again for the following year.


    Evidence-Based Practice Poster

    The abstract will be reviewed for acceptance based on the below. It will be reviewed by the AORN Nursing Research Committee.

    • Clinical Problem/Significance
    • Background
    • Clinical Question
    • Description of Evidenced-Based Protocol
    • Implementation of Evidenced-Based Protocol
    • Results
    • Conclusions/Discussion
    • Perioperative Nursing Implications

    View an Example of a Research/Evidence-Based Practice Poster (posted with permission from ENA)

    If your poster abstract is accepted, the key contact will receive an email with more information by the end of the year. Some information includes:

    • Poster dimensions may not be larger than 6 feet wide by 3 feet tall.
    • T-pins are the best way to attach a poster to the boards. Velcro does not stick well to the cloth board. Please bring your own T-pins.
    • Poster author(s) are required to hang poster(s) prior to 12 p.m. on the Saturday before the Surgical Conference & Expo begins.
    • Poster authors are asked to be at their posters on Monday from 12 – 1 p.m. to answer questions from attendees. Be sure to bring business cards/contact information for attendees that may have questions after Expo.
    • The poster must be picked up between 12 and 2 p.m. on that Wednesday.
    • It is highly recommended that the poster is complete by December 1 to ensure ample time to upload a PDF of the poster to the virtual poster gallery.
  • Virtual Posters

    AORN is contracting with EventScribe to create a virtual poster gallery of annual meeting posters!

    View Posters from Surgical Conference & Expo 2015

    View Other Posters from Past Surgical Conferences

    The virtual posters will be available for annual meeting registrants to review and evaluate for 30 days after the close of the annual meeting. Registrants will be able to earn contact hours by reviewing the posters and completing the evaluation during this period.

  • Poster Judging

    We heard your concerns regarding the requirement to have your poster hung by noon on Saturday, in order to have your poster judged and potentially selected for the Outstanding Clinical Improvement/Innovation or Research/Evidence-Practice Awards. To provide more poster authors the opportunity to have their posters judged, AORN will send an email to the key contact for each poster to request a PDF file of the poster be uploaded to the virtual poster gallery. This email will be sent several weeks prior to the conference.

    The posters will be judged online in the virtual gallery prior to the conference. It is best to have your poster complete by December 1st in order to have ample time to turn it into a PDF and be ready to upload it early in the new year.

    After poster judging is complete, the top poster in each category (Clinical, Research, and Evidence-Based Practice) will be asked to present as part of a Hot Topic Session at the conference. The key contact of each top poster will receive complimentary registration to the event. The top posters in each category will be notified in February. Other award winners will be notified onsite.

    Clinical Improvement/Innovation Judging Criteria

    The Global Surgical Conference & Expo Advisory Task Force will judge each poster virtually. Judging criteria is below.

    • Poster is captivating
    • Title and heading fonts are clear and effective
    • Project title and author(s) are prominent
    • Body font is clear and effective
    • Figures are clear and effective
    • Display is free of spelling and/or grammatical errors
    • The poster structure leads the judge through the content
    • Submitted abstract summarizes the poster
    • The content includes a statement of the problem
    • The content explains the method
    • The content summarizes a user-centered result
    • The content is logically connected
    • The outcome is clearly stated

    The top 10% of Clinical Improvement/Innovation posters will receive an Award of Excellence.

    Research/Evidence-Based Practice Judging Criteria

    These posters will be judged virtually by members of the AORN Nursing Research Committee using the below methodology.

    • The content includes a hypothesis or clinical question
    • The content provides the methods used or design
    • The content explains results/findings or analysis of data
    • The content includes implementation/dissemination/conclusions
    • The content demonstrates implications for perioperative practice
    • The overall impression of the poster

    The top posters in each of these categories will receive awards.

  • Policies

    Any and all expenses associated with the poster display (including conference registration and travel) are the responsibility of the poster author(s). AORN does not reimburse any expenses or financially support poster authors.

    • Absolutely no commercial support may be shown on the poster. Product photos may be used only if the manufacturer name cannot be seen in the photo or if the product is the only one on the market. Using company names or specific products in the poster text is also prohibited.
    • Poster author agrees when submitting abstract that they retain copyright ownership of the abstract and poster. They warrant that the poster is factually accurate, and that nothing in the poster violates any proprietary or personal rights of others.
    • All content must accurately reflect the most current edition of AORN Guidelines for Perioperative Practice.
    • AORN assumes no responsibility for lost or stolen posters.
    • AORN will not print or copy materials for you onsite.

Travel and Visas

Are your visas in order? This process may take longer than you anticipate. We can assist you.

If you have any questions or concerns regarding poster abstracts or would like to share suggestions for improvement, please contact Beth Wolter.